Sydney CBD   |   Level 7, 1 Market St, Sydney 2000  | +61 2 92648388

Parramatta  |  Level 1, 110 George St, Parramatta 2150  |  +61 2 9615 9652


© 2019 Halfords IP - Patent & Trade Mark Attorneys

Junior Secretary

Halfords IP (HIP) is a proudly independently owned partnership with an enviable reputation. We have the opportunity for full time Junior Secretary to join our growing team.

We are looking for a motivated and organised team player with a genuine interest in developing their career in Intellectual Property. Centrally located near Town Hall, Sydney. A great opportunity to learn about multiple IP disciplines - Patents, Trade Marks and Designs.


Key responsibilities

- Assisting with various administration duties relating to both foreign and domestic IP matters, and utilising IP Office online systems to file required documents.

- Preparing and drafting IP documents and client correspondence, including WIP/Invoicing.

- Creating new records within the software system.

- Diary management and assisting Attorneys/IP Admin Manager to meet deadlines.

- Coordinating office services such as setting up client meetings and reception, maintaining stock levels, booking couriers, liaising with building management.

Knowledge and Experience

- Excellent organisation skills and ability to prioritise work to meet deadlines.

- Strong attention to detail and understanding of data quality control processes.

- Demonstrate a strong customer service focus and a professional work ethic at all times.

- Excellent communication skills, written and oral.

- Working knowledge and sound understanding of MS Windows, Outlook, Word and Excel.


- Exposure to records and document management systems.


This role is only open to those who hold a current working visa or permanent residents of AUSTRALIA. Applications must be submitted in writing, and include a cover letter, a full CV, and be sent to